3 STEP
SOP Execution Plan
How to completely systematize your organization with SOP's
The purpose of SOP’s
(Standard Operating Procedures)
are to remove bottlenecks from your business. Organizations benefit from SOP creation in the following ways:
SOP definition:
Also known as
Standard Operating Procedures:
are a set of step by step instructions to be carried out by a team member to accomplish a specific routine task for an organization.
Employees come and go,
SOP’s are forever.
1. Identify
Identify all tasks for each employee in your business.
Make sure you identify :
Tip: Have employee keep notepad near their desk and write down tasks or procedures they perform.
Cross check with other employees if there are multiple in the same position. Also confer with the manager/business owner once the tasks have been identified.
1. Identify
Identify all tasks for each employee in your business.
Make sure you identify :
Tip: Have employee keep notepad near their desk and write down tasks or procedures they perform.
Cross check with other employees if there are multiple in the same position. Also confer with the manager/business owner once the tasks have been identified.
2. Record
After tasks have been identified
Write down every step in that task to accomplish the desired outcome. Every SOP should be written down. (consider this a recipe)
Determine if this SOP can be videoed for further explanation. Videos can be recorded either using a phone, gopro or other recorder.
Videos may also be a ‘screen recording’ using a software such as ‘Loom’ www.loom.com. Each position should have daily, weekly, monthly and yearly tasks completely documented and able to be followed by any other staff member.
Note: Test the system instructions on an employee who does not commonly perform the task and identify areas to refine
2. Record
After tasks have been identified
Write down every step in that task to accomplish the desired outcome. Every SOP should be written down. (consider this a recipe)
Determine if this SOP can be videoed for further explanation. Videos can be recorded either using a phone, gopro or other recorder.
Videos may also be a ‘screen recording’ using a software such as ‘Loom’ www.loom.com. Each position should have daily, weekly, monthly and yearly tasks completely documented and able to be followed by any other staff member.
Note: Test the system instructions on an employee who does not commonly perform the task and identify areas to refine
3. Publish
Organize your SOPs and make them available to your workforce.
This can be accomplished more easily with software but can be accomplished with google docs and unlisted YouTube channel.
3. Publish
Organize your SOPs and make them available to your workforce.
This can be accomplished more easily with software but can be accomplished with google docs and unlisted YouTube channel.
Challenges with ad hoc system are:
Scalability:
How big can your company get without a dedicated SOP environment?
Accountability:
Dedicated SOP software allow for recordable employee accountability
Access:
Access to SOP’s using ad hoc systems are difficult to impossible to control.
Version control:
Version control and author attribution are not automated.
.
Our Softwate includes everything a business owner needs to manage employees, market and build a profitable long lasting business.
Challenges with ad hoc system are:
Scalability:
How big can your company get without a dedicated SOP environment?
Access:
Access to SOP’s using ad hoc systems are difficult to impossible
to control.
Accountability:
Dedicated SOP software allow for recordable employee accountability
Version control:
Version control and author attribution are not automated.
.
Our Software includes everything a business owner needs to manage employees, market and build a profitable long lasting business.
Have any Query ?
Call Us directly or send us an email
(281) 766-7564
officeautomated.com
.
