This Privacy Policy describes how WorkForceu.net, Inc., a Texas corporation doing business as “Office Automated” (“Office Automated,” “we,” “us,” or “our”) collects, uses, and shares information in connection with (a) our website at officeautomated.com (the “Site”) and (b) the Office Automated software platform provided to subscribing businesses at oahub.app and related domains (the “Platform”).
The Platform is business software. Each subscribing business (a “Customer” — typically a medical or professional practice) creates and controls the information inside its own Platform account, including information about its employees. For that information, the Customer is the data controller and Office Automated acts as a service provider processing data on the Customer's behalf and instructions. If you are an employee of a practice that uses Office Automated and you have questions about information in your employer's account, please contact your employer first.
We do not sell personal information, and we do not use Customer data for advertising.
We use a small set of service providers to run Office Automated. Each receives only what is needed to perform its function:
| Provider | Purpose |
|---|---|
| Vercel | Website and application hosting |
| Supabase | Database, authentication, and file storage |
| Stripe | Subscription billing and payments |
| Twilio | In-app messaging and SMS notifications |
| Resend | Transactional email delivery |
| Vimeo | Training video hosting and streaming |
| Google Workspace | Business email |
| HighLevel (GoHighLevel) | Demo scheduling and customer relationship management |
| Intuit (QuickBooks) | Optional payroll/accounting integration, only when a Customer connects its own QuickBooks account and only at the Customer's direction |
| AI providers (Customer-configured) | Optional AI drafting features use an API key the Customer supplies for its own AI provider account. Keys are encrypted; Office Automated does not proxy, resell, or bill for AI usage, and content sent to an AI provider is governed by that provider's terms. |
Office Automated is workforce and operations software. It is not designed or intended to store, process, or transmit protected health information as defined by HIPAA, and Customers agree in our Terms of Service not to upload PHI to the Platform. Office Automated does not sign Business Associate Agreements.
We use industry-standard safeguards, including encryption in transit and at rest, tenant isolation controls in the database, role-based access controls within each Customer account, and encrypted storage of credentials and API keys. No method of transmission or storage is 100% secure, but we take the protection of your information seriously — our own practice runs on this Platform every day.
The Site uses only the cookies necessary for it to function, including those set by our scheduling widget when you book a demo. We do not use third-party advertising trackers.
You may request access to, correction of, or deletion of personal information we hold about you by emailing support@officeautomated.com. If your information lives inside a Customer's Platform account, we may refer your request to that Customer, since they control that data. You can opt out of marketing communications at any time via the unsubscribe link or by contacting us.
The Site and Platform are business tools intended for adults and are not directed to children under 16. We do not knowingly collect information from children.
We may update this policy from time to time. Material changes will be posted on this page with an updated effective date, and Platform Customers will be notified of material changes.
WorkForceu.net, Inc., a Texas corporation doing business as “Office Automated”
6021 Fairmont Pkwy, Suite 250, Pasadena, TX 77505
support@officeautomated.com